Administrative Assistant - Service
Description About Us:
S.
A.
Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.
A.
Comunale can work in virtually every market sector and facility type.
Job Title:
Administrative Assistant - Service Provide administrative support to the Service Department.
Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work.
Display a professional company image through in-person and phone interaction.
Essential Duties /
Responsibilities:
Include the following.
Other duties may be assigned.
Responsible for accounts receivable, including tracking past due accounts.
Track all open service contracts and create job folders.
Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors.
Distribute and track national accounts.
Answer incoming service calls and distribute to fitters and alarm technicians as needed.
Responsible for billing for service contract jobs and all billing in Falcon.
Responsible for accruals for the service, inspection, and alarm and detection departments.
Process payroll for service fitters, including obtaining employee time information, entering the information into the branch database for service fitters, submitting time information to the Payroll department, and checking the edit listing before the check run.
Order material for all service fitters, including all service contract jobs and Falcon tickets.
Track all open tickets.
Schedule all inspections for service jobs.
Distribute inspections and service work to subcontractors.
Track all permits for service jobs, including preparing them for submittal to the appropriate city.
Prepare quotes.
Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
Assist Service Manager with scheduling manpower for service and inspections.
Assist inspectors with scheduling jobs.
Attend weekly service meetings as well as biweekly inspection meetings and take notes to submit to Corporate.
Process all incident reports for service jobs.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work
Experience:
High School Diploma or GED is required.
3
years of administrative experience is required.
Construction industry experience is a plus.
Computer Skills:
Computer Skills:
Significant experience with Microsoft Office applications (e.
g.
, Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled.
Qualifications Education Required
High School or better Preferred
Technical/other training or better Experience Required
3 years:
Administrative experience.
Preferred
Previous customer service experience.
Previous experience in the construction industry.
Recommended Skills Accounts Payable Accounts Receivable Billing Construction Engineering Customer Service Databases Estimated Salary: $20 to $28 per hour based on qualifications.
S.
A.
Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.
A.
Comunale can work in virtually every market sector and facility type.
Job Title:
Administrative Assistant - Service Provide administrative support to the Service Department.
Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work.
Display a professional company image through in-person and phone interaction.
Essential Duties /
Responsibilities:
Include the following.
Other duties may be assigned.
Responsible for accounts receivable, including tracking past due accounts.
Track all open service contracts and create job folders.
Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors.
Distribute and track national accounts.
Answer incoming service calls and distribute to fitters and alarm technicians as needed.
Responsible for billing for service contract jobs and all billing in Falcon.
Responsible for accruals for the service, inspection, and alarm and detection departments.
Process payroll for service fitters, including obtaining employee time information, entering the information into the branch database for service fitters, submitting time information to the Payroll department, and checking the edit listing before the check run.
Order material for all service fitters, including all service contract jobs and Falcon tickets.
Track all open tickets.
Schedule all inspections for service jobs.
Distribute inspections and service work to subcontractors.
Track all permits for service jobs, including preparing them for submittal to the appropriate city.
Prepare quotes.
Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
Assist Service Manager with scheduling manpower for service and inspections.
Assist inspectors with scheduling jobs.
Attend weekly service meetings as well as biweekly inspection meetings and take notes to submit to Corporate.
Process all incident reports for service jobs.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work
Experience:
High School Diploma or GED is required.
3
years of administrative experience is required.
Construction industry experience is a plus.
Computer Skills:
Computer Skills:
Significant experience with Microsoft Office applications (e.
g.
, Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled.
Qualifications Education Required
High School or better Preferred
Technical/other training or better Experience Required
3 years:
Administrative experience.
Preferred
Previous customer service experience.
Previous experience in the construction industry.
Recommended Skills Accounts Payable Accounts Receivable Billing Construction Engineering Customer Service Databases Estimated Salary: $20 to $28 per hour based on qualifications.
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